Review of document storage boxes: types, prices, advantages and disadvantages

Document storage boxes help solve several problems at once. They allow you to save room space - voluminous stacks of papers will not take up space on your desktop or in the closet.

The necessary documents can be easily found in a specially designated and labeled storage area. This saves time and solves the problem of chaotically scattered paper sheets.

All that remains is to choose the required type of box for storing documents.

Why and for what purposes are they needed?

Document storage boxes perform several functions at once:

• organizing a convenient archiving system - you can find the necessary papers as quickly as possible;
• space saving - due to their compactness, the boxes take up minimal space;
• protection of papers from mechanical damage, dust and sunlight;
• assistance in transporting documents from one place to another, for example, when moving an office.

Advantages and disadvantages

Boxes for storing papers have obvious significant advantages:

1. Compactness. Boxes can be placed on a shelf in a row, stacked, and some varieties can be assembled into a neat structure.
2. Ease of use. Labeled storage boxes eliminate the need to chaotically search for the necessary documents.

   If desired, you can order a box of individual sizes to suit the needs of the premises.

   These storages can be installed horizontally or vertically - it is convenient to get the necessary papers from any position.

3. Durability and reliability. The special design of paper storage does not allow them to deform under the weight of other boxes.

Kinds

The most common storage areas for documents are archival boxes and metal boxes with a lock.

Archival boxes

Various in design and shape. The classic archival box is made of binding cardboard. It has recesses for hands, making this storage convenient to carry. Some have special markings for an inventory of the papers stored inside.

In the production of archival boxes, plastic or vinyl coating that imitates leather is also used. The varieties of these products may vary depending on the type of papers stored in them. There are such boxes:

1. Vertical. These self-assembled boxes are made of corrugated cardboard with the addition of plastic or vinyl vinyl. They store A4 size documents in a vertical position. This type of archival boxes is usually called small. They are equipped with a hinged lid, ties or Velcro.
2. Horizontal. A universal box that is suitable for almost any office or archive. You can place not only papers in it, but also any other things, for example, office supplies. These storage units are equipped with slots for handles and the lid can be removable or hinged.
3. Tube. A cylindrical box used to place important papers rolled into a roll.Tubes are used to transport and store sketches or drawings.

Iron container

This device is a kind of safe for documents. It makes it convenient to store important papers in the office and at home.

Iron vaults come in different sizes: from miniature boxes to full-fledged cabinets with several shelves.

But they are all equipped with a special lock that protects the contents of the safe from prying eyes.

Additional systems

These devices can hardly be called full-fledged boxes, but they are also often used as storage for documents.

Organizer stands

One of the easiest and most budget-friendly ways to store important papers at home and in the office.. Organizer stands are convenient for filling both open shelves and closed cabinets. Pros: open part of the storage - you can easily see the folder with papers you need. You can also stick a tag on the organizer.

Correspondence trays

This neat accessory for storing current correspondence and papers will fit perfectly into the interior of your home or office. Looks organic on a desk or open shelving shelves.

File folders

They can accommodate documents of various contents and formats. File folders provide quick access to content. Such storage facilities are very convenient for maintaining a client database and creating card files.

There are two main types of file folders:

1. For presentation. They look very representative, made of high quality leather or plastic. They are used in the process of presenting products or business negotiations.
2. Registrars. Made of plastic or very thick cardboard. These folders are used to directly store documents.

Cost of products

Document storage prices vary depending on the type of product:

• trays for correspondence - 500-1,500 rubles;
• file folders - 50-200 rubles;
• organizer stands - 100-200 rubles, recorders, 300-500 - folders for presentations;
• archival boxes - 50-500 rubles;
• metal safes - 5,000-20,000 rubles.

Recommendations for selection

Before purchasing this or that device for storing important papers, it is useful to consider several points:

1. Product material. Cardboard, metal, plastic or iron - the type of storage is appropriate to select for the specific interior of the room.
2. Document movement frequency. If papers stored in a box or organizer need to be taken out often, it is better to purchase a lightweight product. An organizer stand, a file folder or a small archival box made of plastic or cardboard will do. Large archival boxes or metal safes are suitable for storing archives and other documentation that does not require frequent viewing.
3. Volume of stored documents. To store current correspondence and papers that are subsequently subject to destruction, it is enough to acquire a multi-level tray. The organizer stand and file folder are convenient for storing documents, but these devices will only hold a certain number of them. Archival boxes and iron boxes with several shelves are suitable for storing a large volume of papers.
4. Confidentiality. Securities that can only be seen by their owner or the head of the company are best stored in a safe or case with a lock.For documents that are freely accessible, all other types of storage are suitable.

How can it be used?

The main function of these products is to organize and transport documents. But they can be used for purposes other than their intended purpose, for storing and moving the following items:

• offices;
• magazines or books read;
• children's toys;
• seasonal clothes.

Video on the topic of the article

How to make an organizer for storing documents with your own hands, video instructions:

Conclusion

Document storage boxes are a convenient device for organizing important papers at home and in the office. There are many types of such storage - from an organizer stand to a massive iron safe with a lock. When choosing a box, you need to focus on the volume of papers stored, the weight of the product and the duration of storage of the contents.